For what HIPAA requires of any online form, see HIPAA-compliant online forms.
How did we choose these tools?
We looked for tools a small therapy practice can buy without a long sales process, and weighed each one against five things:
- A Business Associate Agreement on the plan you would actually buy, not only on an enterprise tier.
- Forms that parents and clients can finish on a phone.
- Signatures on intake and consent forms.
- Published pricing, or a clear way to get it.
- Room to work beside the EHR you already use.
Prices below are as each vendor listed them in early October 2026. They change, so confirm before you buy.
Which tool fits which practice?
- GetDocsSigned (healthcare account with a signed BAA): speech, occupational and physical therapy practices that renew physician orders and insurance authorizations.
- FormDr: practices that want multi-form intake packets with reminders.
- IntakeQ: solo therapists who may add practice management later.
- Jotform (Gold plan): practices that want a large template library or already use Jotform.
- HIPAAtizer: practices that want intake forms on their own website, especially on WordPress.
- Google Forms with Google Workspace: simple, low-volume forms in a practice already paying for Workspace.
How do these tools compare?
They all collect intake forms. The differences are in the BAA terms, the price and what each one adds beyond forms.
| Tool | Business Associate Agreement | Starting price, as listed | What it adds beyond forms |
|---|---|---|---|
| GetDocsSigned | Signed with every healthcare account (set up by hand; regular and free accounts aren't covered) | From $199 a month per practice, unlimited staff users | Physician-order and authorization renewal tracker; fax send, inbox and matching; your forms set up from your blank PDFs |
| FormDr | Listed on its Complete plan | Quoted by practice size and intake volume | Intake packets, e-signatures, appointment reminders |
| IntakeQ | Included on all plans | From $29.90 a month per practitioner (low-volume forms plan) | E-signatures, e-faxing, optional practice management plan |
| Jotform | Gold and Enterprise plans only | Gold: $99 a month billed yearly, $129 month to month | Large template library, payment fields |
| HIPAAtizer | Included with paid plans | From $29 a month, billed yearly | AI converts PDF or Word forms to online forms; WordPress plugin |
| Google Forms | Through Google Workspace's BAA, accepted by your administrator | Included in a paid Workspace plan | Responses go to Google Sheets; no built-in signature field |
Prices as each vendor listed them in early October 2026. Confirm current pricing and BAA terms with the vendor before you buy.
Who should choose each tool?
Who should choose GetDocsSigned?
Practices whose office renews physician orders, plans of care or insurance authorizations, usually by fax. On a healthcare account, which we set up by hand with a signed BAA, GetDocsSigned combines HIPAA intake forms that parents finish on a phone with a tracker that shows what is overdue, what is due this month and what is due in each half of next month, and it faxes orders straight from that board. Regular and free accounts aren't covered. E-signature, payments, document packets and the AI form builder sit outside the HIPAA environment; the AI builder works from blank forms only. It doesn't do clinical notes, scheduling or claims, so it runs beside your EHR. Healthcare accounts start at $199 a month per practice, with unlimited staff users. See how it works for speech therapy practices.
Who should choose FormDr?
Practices that want a dedicated healthcare intake tool. FormDr groups several forms into one packet, collects signatures and sends reminders, and its pricing page lists a BAA on the Complete plan. FormDr quotes pricing by practice size and intake volume. It focuses on intake, so order and authorization renewals stay in your EHR or spreadsheet.
Who should choose IntakeQ?
Solo therapists and counselors. IntakeQ's forms plans include e-signatures, secure document sharing, e-faxing and a BAA, and its low-volume plan starts at $29.90 a month for one practitioner, with a cap on monthly submissions. Each additional practitioner adds a monthly fee, and a separate practice management plan adds scheduling, payments and insurance billing.
Who should choose Jotform's Gold plan?
Practices that want the biggest template library or already run other forms on Jotform. HIPAA features and the BAA are available only on Gold and Enterprise, so the free, Bronze and Silver plans can't be used for patient data. Gold is listed at $99 a month billed yearly. Jotform's pricing FAQ describes Enterprise as its only multi-user plan, so check how your staff will share access. Is Jotform HIPAA compliant?
Who should choose HIPAAtizer?
Practices that want intake forms on their own website. HIPAAtizer uses AI to convert existing PDF or Word forms into online forms, offers a WordPress plugin, and includes a BAA with its paid plans, which start at $29 a month billed yearly.
Is Google Forms good enough?
Sometimes. In a paid Google Workspace account, once your administrator accepts Google's BAA, Forms is covered and costs nothing beyond your Workspace plan. On a free Google account it can't be used for patient data at all. It has no built-in signature field, and add-ons aren't covered by Google's BAA. Is Google Forms HIPAA compliant?
What should a therapy intake packet include?
Most therapy practices send the same core forms to every new client, whichever tool they use:
- Intake and case history: for children, birth and developmental history, medical history and current concerns; for adults, medical history, current medications and presenting concerns.
- Consent for services: permission to evaluate and treat, with a signature.
- Notice of Privacy Practices acknowledgment: a signature confirming the client received your notice.
- Cancellation and attendance policy: late-cancellation and no-show terms, signed up front to prevent billing disputes later.
- Financial responsibility: your fees, insurance billing expectations and what the client owes if insurance denies a claim.
- Release of information: who you may share records with or request them from, and what information is covered.
What should you check before you sign up?
Check four things before the first patient fills out a form:
- The BAA covers the plan you're buying, not only a higher tier.
- Every tool that touches responses, such as email notifications, spreadsheets or integrations, is also covered by a BAA or switched off.
- Each staff member gets their own login. HIPAA's Security Rule requires a unique user ID for everyone who accesses patient data.
- Completed forms come out as PDFs you can file in your EHR.
Sources: Jotform HIPAA pricing, FormDr pricing, HIPAAtizer, Google Workspace HIPAA help and IntakeQ pricing. Checked October 2026.